AP Automation in Dynamics 365 Finance and Supply Chain

As a solution architect, prospects and clients often ask me for ways to improve their Accounts Payable process.  They receive hundreds of invoices every month, and it can take considerable amount of time to enter all of the detail as well as attaching the invoice for reference during the approval process.  This is an area where we have often needed to bring in an ISV solution, but that could cause other issues.  Microsoft has been doing considerable work around automation for AP and they recently released a public preview of their Invoice Capture solution. I have had the opportunity to set this up in one of my test environments so I could get an idea of what they have to offer.  As we would expect, the Invoice Capture solution is built on the Power Platform.  It uses a model driven Power App along with Power Automate Flows to integrate with Dynamics 365 Finance.  However, since it is a solution, they have done much of the work for you, including creating the standard flows to load the

Dynamics 365 Finance & Supply Chain with Power Automate - Part 1

I recently presented a session on using Power Automate with Dynamics 365 Finance and Supply Chain.  The session was very well received, so I wanted to post some videos and details to help users better understand the examples I covered in the session.

In the following video I will walk through using Power Automate with Dynamics 365 Finance & Supply Chain workflow.

Business scenario – AP team needs to be able to manage invoice approval workflow through Teams and Outlook and not just inside of Dynamics 365 Finance.

Components used in the scenario – Dynamics 365 Finance workflow and Power Automate

Synopsis – By using a template available in Power Automate the system can automatically manage this business process.  Power Automate will watch for vendor invoice workflows in D365 and send the information to the appropriate users in Teams and Outlook to review and approve the invoice.




An out of the box template is available for using Power Automate with Dynamics 365 Finance and Operations workflow work items.

Simply update the template with your instance information for D365, which workflow you are automating and which legal entity you would like to use.

Once this is setup, approval will now appear in Microsoft Teams and Microsoft Outlook with a link back to the record in D365.

The following screenshots show the basics of the flow setup and the results of the flow when it is working.




The following video walks through the steps of creating the flow.


Hopefully you find this video useful.  Please feel free to comment, and be sure to subscribe to my blog and video channel to get updates on new content.

Comments

Popular posts from this blog

Creating a date table with a fiscal year in your Power BI data model

Showing the last 12 months based on a date slicer

Adding a new entity to Dual-write in Dynamics 365 Finance