RPA with Dynamics 365 Finance & Supply Chain

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Are you looking for ways to automate some of your routine accounting functions, like reconciling sub ledgers to the general ledger?   Microsoft has recently created some examples using Power Automate Desktop (think of it like Task Recording on steroids). It can not only automate steps through Dynamics 365, but it can also automate Excel and other applications. In one example from Microsoft they automate the AR to GL reconciliation: Automatic running of the AR aging and the customer/ledger reconciliation reports. Power Automate then extracts data from both reports in Excel and compares the balances. Power Automate then posts a Team message letting you know the subledger is in balance. Power Automate saves the reports with the date in the file name, so there is backup. Microsoft Directions & Example   I working with the example, I needed to make a couple of adjustments to the sample flow that was provided but I was able to get it to work. Here is a video of the flow running in
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Dynamics 365 Finance & Supply Chain with Power Automate - Part 1

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I recently presented a session on using Power Automate with Dynamics 365 Finance and Supply Chain.  The session was very well received, so I wanted to post some videos and details to help users better understand the examples I covered in the session.

In the following video I will walk through using Power Automate with Dynamics 365 Finance & Supply Chain workflow.

Business scenario – AP team needs to be able to manage invoice approval workflow through Teams and Outlook and not just inside of Dynamics 365 Finance.

Components used in the scenario – Dynamics 365 Finance workflow and Power Automate

Synopsis – By using a template available in Power Automate the system can automatically manage this business process.  Power Automate will watch for vendor invoice workflows in D365 and send the information to the appropriate users in Teams and Outlook to review and approve the invoice.




An out of the box template is available for using Power Automate with Dynamics 365 Finance and Operations workflow work items.

Simply update the template with your instance information for D365, which workflow you are automating and which legal entity you would like to use.

Once this is setup, approval will now appear in Microsoft Teams and Microsoft Outlook with a link back to the record in D365.

The following screenshots show the basics of the flow setup and the results of the flow when it is working.




The following video walks through the steps of creating the flow.


Hopefully you find this video useful.  Please feel free to comment, and be sure to subscribe to my blog and video channel to get updates on new content.

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